Recently, as I was talking to my senior colleagues, I was reminded of how important it is to be ruthless with your time, especially when you are your own boss as an entrepreneur, or an employee or a person who is just juggling endlessly with time.
Time is money. And you can never get time back. Today I want to tell you a little bit about how we can manage our time and get a little more done than the average person.
We have to learn to be firm with my time, avoid unnecessary meetings, eliminate unnecessary all phone calls, and stick to a schedule that provides me maximum productivity. After all, with the demands from the work and life, we have a lot of work to get done each day. And that requires being what I call, “Politically Incorrect” with time management.
Now honestly, I think a time-efficient mindset is one that we all should have.
For example, we should all make sure that 10-minute work phone calls do not become a 30-minute social conversation. We need to set boundaries from the outset, and stick to them.
Your politically incorrect approach to time management might upset a few people, but it will likely get respect from a lot more that realize how valuable your time is. Do not hesitate to be ruthless with your time…it’s your life.
We need to adopt a set of rules in our lives that will create an environment conducive to “More accomplishment and less stress”. I discovered this valuable approach during my journey in reviewing entrepreneurs.
A few months back when I was in a meeting with an entrepreneur he use to work on his web business. He would get up at 5:30 a.m. to work for 20 minutes before heading towards his normal routine day work.
And in those focused 20 minutes, he was able to get 2 hours of work done. What he meant was that those 20 minutes of working without interruption produced the same content and quality of work he would have produced at 8 p.m. after a long day of work. Getting that work done first thing in the morning was crucial to his progress.
After all, you can have amazing ideas, but if you don’t implement, take action, and get the work done, you’ll struggle.
So today, let’s review a few “Politically-Incorrect Time Management Strategies.”
Tip 1: Do not answer the phone or immediately respond to emails
When building your business, you need to be strict about creating blocks of creative time when you can work on projects. Answering every phone call or email disturbs your work and flow, and doubles the length of time to get stuff done.
BE RUTHLESS…SET RULES!!!. Have a block of time for communication and make it known to those who contact you on a regular basis. The more productive you can be during your workday means you’ll have more quality time to spend with your family and friends.
Tip 2: Do not allow people to “drop by”
Again, you must stop the interruptions. After all, what important person drops everything to receive unexpected visitors?
Is Ratan Tata going to see you when you pop by the TCS to check out their board rooml? Of course not! and while neither of us are Ratan Tata, we have projects that are just as important (to us) as he does to him.
Set your rules. Block your time. Bar the door.
Tip 3: Do not set expectations you can’t meet
Quick and easy access to you is an expectation that cannot be permanently met as your business grows. While you might want to return every email immediately and personally, understand that as your business begins to get exponentially more sales and people, you simply won’t be able to answer every email. So be careful about the precedents you set to avoid future disappointment.
Tip 4: Respond to emails at a particular time and make that known to everyone who emails you
It’s very simple. Answer all of your emails at the end of the day. This prevents unnecessary email conversations from growing. Most emails – even the ones that seem to be emergencies – are not emergencies. Don’t train people to expect immediate responses from you. In fact, train them to expect a response at a given time every day.
Tip 5: Script Your Day
At the end of every working day, script out your next day. It’s very simple. You should have a template that you can insert specific projects into. For example, here’s the updated template I use today:
6:30 a.m.-Writing (No Internet Access)
7am:Music + Meditation
7:30: Daily Routine
8:30am-Commute to office(Listening to motivational audio or reading a book)
9-Conference call with team
10-Meeting with Mr. Sharma
12:30pm-Lunch, respond to emails and messages
1:30pm:Meeting with Mr. Mukesh
4pm: Respond to mails, calls, messages
4:30pm: Work on the event
5:30PM: Read a book
6PM: Commute back home(Listening to music)
6:30pm-Time with friends, family, and time to re-charge
Scripting your day is a simple, powerful, and politically incorrect exercise that will make you more productive and get you closer to your goals, faster.
Some folks might be offended that you won’t drop everything to hear their tales of woe, or commiserate with them about life’s injustices, but remember, it’s your time, it’s your life, and it’s your dreams you are after.
Take charge of your life and your time!!!